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Trainees INTERN - ADMINISTRATION

la Organizatia Natiunilor Unite in NEW YORK

Job Title: INTERN - ADMINISTRATION, I

Department/ Office: Executive Office of the Secretary-General

Duty Station: NEW YORK

Posting Period: 7 May 2012-21 November 2012

Job Opening number: 12-ADM-EOSG-23829-R-NEW YORK (O)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

The Change Implementation Team (CIT) supports the Secretary-General in his efforts to encourage a self-sustaining culture of innovation and improved effectiveness, transparency, accountability and efficiency. The Secretary-General has initiated a Change Management Process, led by an Assistant Secretary-General and a small Change Implementation Team and an established Change Management Focal Points Network.

The Change Implementation Team, based in the Executive Office of the Secretary-General, is charged with implementing 61 Recommendations of the Secretary-General’s Change Plan, and with providing Secretariat and research support to the Assistant Secretary-General for Change Management and the Change Management Network.

The CIT internship is for two (2) months with an opportunity for extension, pending on the needs of the team.

Applicants are encouraged to highlight their specific skills and/or experience in their cover note. They are asked to do so carefully in order to enhance the value of the internship for both themselves and the receiving Office.

The internship is UNPAID and full-time.

Interns work five days per week (35 hours) under the supervision of a staff member in the Change Implementation Team.

Responsibilities

The Change Implementation Intern will report to the Senior Advisor for Change Management in the Change Implementation Team. He/She will also work closely with the Coordinator of the Change Management Network of Focal Points, who will be an additional supervisor. Responsibilities may include:

• Monitor implementation of assigned Change Initiatives;
• Draft summaries of meetings as required;
• Conduct research on past reform efforts, best practices and trends around public sector reform around the world and undertake other research and reviews of literature as may be required;
• Assist in the preparation of briefing notes in the area of change management practice and theory;
• Perform other functions as required.

Competencies

Professionalism:

• Ability to keep matters confidential and exercise good discretion in using information;
• Conscientiousness in meeting commitments, observing deadlines and achieving results;
• Motivated by professional rather than personal concerns;
• Shows persistence when faced with difficult problems or challenges and remains calm in stressful situations;
• Works collaboratively with colleagues to achieve organizational goals;
• Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others;
• Places team agenda before personal agenda;
• Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
• Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Communication:

• Speaks and writes clearly and effectively;
• Listens to others, correctly interprets messages from others and responds appropriately;
• Asks questions to clarify, and exhibits interest in having two-way communication;
• Tailors language, tone, style and format to match the audience;
• Demonstrates openness in sharing information and keeping people informed.

Planning and Organizing:

• Develops clear goals that are consistent with agreed strategies;
• Identifies priority activities and assignments; adjust priorities as required;
• Allocates appropriate amount of time and resources for completing work;
• Foresees risks and allows for contingencies when planning;
• Monitors and adjusts plans and actions as necessary;
• Uses time efficiently.

Education

To qualify for consideration for this internship by the United Nations Headquarters Internship Programme, the following conditions must be met:

1. Applicants must be enrolled in a Master’s degree or PhD-Programme at the time of application and during the internship in Economics, Management or related fields.
2. Applicants pursuing their studies in countries where higher education is not divided into undergraduate and graduate stages must have completed at least four years of full-time studies at a university or equivalent institution towards the completion of a degree.

Be computer literate in standard software applications, including database management, PowerPoint and Excel.

Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and,

Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Work Experience

Applicants are not required to have professional work experience for participation in the
programme.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in English (both oral and written) is required for the Internship Programme. Written and spoken French would be an advantage. Knowledge of another official UN language is an asset.

Assessment Method

Potential candidates will be contacted by hiring manager directly for further consideration.

Special Notice

A complete online application (Cover Note and Personal History Profile) is required.
Incomplete applications will not be reviewed.

The Cover Note must include:

• Title of degree you are currently pursuing
• Graduation Date (when will you be graduating from the programme);
• List the IT skills and programmes that you are proficient in;
• List your top three areas of interest/department preferences;
• Explain why you are the best candidate for that specific department(s);
• Explain your interest in the United Nations Internship Programme.

In your Personal History Profile, be sure to include all past work experience, IT skills, and three references.

Due to high volume of applications received, ONLY successful candidates will be contacted.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Source: UN Careers.


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