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Full-time Arhivist - CEDEFOP

la Centrul European pentru Dezvoltarea Formarii Profesionale in Thessaloniki (Grecia)

Cedefop invites applications for the drawing up of a list of suitable candidates for the position of an
Initial contract period: 5 years
The job profile
The successful candidate will work in Area Communication, Information and Dissemination (CID). The main activities of Area CID are content management and dissemination (production of printed and electronic publications, website content management), library and documentation (library’s database, records management), external relations (press service) and internal communication (intranet).
Archives and records management is important for Cedefop’s internal control standards and good administration. Cedefop’s records management policy establishes agency-wide rules on the management of documented information, how it is categorised, tagged and retained, and how adherence to retention and other management policies can be measured and enforced. The archivist will ensure that Cedefop’s staff members understand and apply the archives and records management policy.
The archivist will report to the Head of Library and Documentation Service and will be responsible for:
• Appraisal of Cedefop archives;
• Supervising the management of current and intermediate archives;
• Preparing historical/public archives for transfer to the Historical Archives of the European Communities;
• Training staff on archives appraisal and records management practices, for example determining which documents are to be classified as records;
• Conducting records inventories to ensure that existing information assets are identified, managed and leveraged across the agency;
• Supervising the mail registration system, procedures and operation;
• Updating archives policies and procedures;
• Monitoring relevant regulations and guidelines.
To be considered eligible, applicants must:
• Be a citizen of one of the Member States of the European Union;
• Have a post-secondary education attested by a diploma
A secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of three years;
• Have a thorough knowledge of one of the languages of the Communities and satisfactory knowledge of another language of the Communities;
• Enjoy full rights as a citizen;
• Have fulfilled any obligations imposed by the laws on military service;
• Be physically fit to perform the duties relating to the post.
Education, knowledge and professional experience
• In addition to the formal requirements above at least two years of relevant full-time equivalent professional experience.
Professional competences and skills
• Knowledge of archives, records management and document management systems;
• Experience of maintaining archive systems and in describing and monitoring archives (e.g. implementing classification plans and retention schedules), preferably those of public bodies;
• Familiarity with information management technologies and software applications in the field of archives/record management;
• Very good communication and organisational skills and ability to work independently;
• Ability to work efficiently, effectively and under pressure;
• Ability to work in a multilingual, multicultural European work environment;
• Service-mindedness and ability to use initiative to solve problems and improve standards of work;
• Good knowledge of Microsoft Office;
• Very good spoken and written English.
Contractual conditions
The contract is for 5 years with the possibility of renewal.
The successful candidate will be recruited in FG III. The basic monthly salary for a contract agent FG III/8 is approximately € 2,450. The salary is subject to a salary weighting (currently 94.8%) and a Community tax deducted at source but it is exempt from national taxation. In addition, staff members may be entitled to various allowances such as household allowance, expatriation allowance, dependent child and education allowance.
The place of employment is Thessaloniki where Cedefop is located.
Submission of applications
Applications must be submitted on-line. Applications sent by post, e-mail etc. will not be accepted.
To register and apply, please go to the Job Opportunities section of Cedefop’s website (http://www.cedefop.europa.eu/EN/working-with-us/job-opportunities.aspx), click on the name of the vacancy notice and follow the instructions.
Please note: The CV and letter of motivation must be provided in English.
Applications that are incomplete will be rejected.
The deadline for applications is 25 September 2012 at 15:00 Greek Time (CET +1).
Reference number: CEDEFOP/2012/05/CA
Source: Cedefop.

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