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Full-time Asistent - Directia Consilierea Muncii

la Comitetul Regiunilor (CoR) in Bruxellex, Belgia

Job Title: ASSISTANT (M/F)
Institution: Committee of the Regions
Reference: CDR/AST1-AST3/18/13
Directorate: Directorate Consultative Works
Unit/Service:
Function Group: AST
Grade: AST1-AST3
Management: No
Location: Brussels
Deadline: 13/09/2013 12:00

Duties:
a) ensure administrative assistance to commission secretariats and associated bodies
logistical organisation of meetings, seminars, conferences and other activities (election observation missions etc.);
processing/revision of documents;
processing of amendments at commission and plenary meetings;
assist in the coordination of follow-up of the requests addressed to the commission secretariats;
prepare correspondence and other administrative documents relating to the activities of the commissions;
ensure the operational coordination of activities of the commission secretariats with other Committee of the Regions (CoR) services as well as with CoR Members and other institutions and external partners;
assist the administrators in the organisation of meetings inside and outside the European Union.

b) ensure an efficient follow-up of the relations with associations and in the area of legislative planning
ensure the operational coordination of the legislative planning activities, including contacts with other institutions, thus ensuring a smooth planning process of CoR opinions with regard to their legal base;
assist in organising stakeholder consultations and structured dialogues, in cooperation with the secretariats of the CoR's thematic commissions and other CoR services.

Who can apply (eligibility criteria)?
On the closing date for applications and without prejudice to the other provisions of Article 28 of the Staff Regulations, each applicant to a permanent position within the Committee of the Regions must prove that he/she is an established official of the European Union or a successful candidate in an EPSO competition for officials in the appropriate grade.

Qualifications required:
thorough knowledge of an official language of the European Union and very good knowledge of another official language of the European Union. For operational reasons, a very good knowledge of English or French and at least a passive knowledge of the other of these two languages is necessary;
very good knowledge of the most common IT tools (Word, Excel, Outlook, Internet, SharePoint);
knowledge of the functioning of the Committee of the Regions, its internal procedures and the legal framework with regard to the other institutions would be considered as an important asset;
openness and willingness to learn and to cooperate with colleagues inside and outside the unit;
ability to work in a team and to communicate in an effective manner;
flexibility, service oriented attitude and intellectual curiosity;
knowledge of the online tool for tabling amendments is an important asset.

Applications:
All applicants for this vacancy must complete in full the electronic application form available at https://candpvc.cor.europa.eu/FormPVC.aspx?m=i&culture=en.
To be valid, the application must be complete and accompanied by an up-to-date CV, a cover letter and all of the following supporting documents:
· Applicants submitting an application under Article 29(1)(a)(i) – transfer (established officials of the Committee of the Regions only): proof of current grade;
· Applicants submitting an application under Article 29(1)(a)(ii) – appointment in accordance with Article 45a (certification): proof of current grade, proof of successful completion of certification procedure;
· Applicants submitting an application under Article 29(1)(a)(iii) – promotion (established officials of the Committee of the Regions only): proof of current grade which must be immediately below the minimum range of grades defined for this vacancy. The applicant must have occupied his or her current grade for at least two years on the closing date for this vacancy;
· Applicants submitting an application under Article 29(1)(b) – inter-institutional transfer: proof of current grade in institution of origin;
· Applicants who have passed an EPSO competition for officials: number of EPSO competition, candidate number, proof of passing an EPSO competition for the function group and grade mentioned in this vacancy.

Closing date: 13/09/2013 at noon (Brussels time).

Source: cor.europa.eu/en/about/jobs/Documents/CDR-AST1-AST3-18-13/EN.pdf


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